1099 magnetic media file format

Range — Select this option to include a contiguous range of pay vendors. Enter the beginning pay vendor for the range in the Start field and enter the ending pay vendor of the range in the End field.

From Beginning — Select this option to include a range of pay vendors that begins with the first of all the available pay vendors and ends with the pay vendor that you enter in the End field. The Start field is disabled for this option. To End — Select this option to include a range of pay vendors that begins with the specific pay vendor that you enter in the Start field and ends with the last of all the available pay vendors. Enter, or click to select, the starting pay vendor for the range that you want to include.

If you select All or From Beginning in the Option field, this field is inactive. Enter, or click to select, the ending pay vendor for the range that you want to include. Use the fields in this group box to specify your taxable entity ID. Deltek recommends that you select only one of your taxable entities at a time to keep tax information separate for each of your taxable entities.

If you are creating a magnetic media file, Costpoint automatically sets this option to One and prevents you from selecting another. The Start field is still available. Enter, or click to select, your one taxable entity ID.

Do not use this field. Deltek recommends that you select only one taxable entity at a time in order to keep tax information separate for each of your taxable entities. Select this option to print standard MISC forms. Two forms print per page. You can use this option with either impact or laser printers.

This option is selected by default. You typically use this option if you have a large number of s to print. You can use this option only with laser printers. Select this check box to indicate that the year in the Calendar Year field is not the current year. Enter, or click to select, the location of the file. Use alphanumeric characters to enter a file name in this field.

The name that you specify in this field will be used to identify this batch of s. The file name should be unique to prevent duplication. Hyphens are not necessary in this field; for example, the phone number , extension would be Enter the five-character, alphanumeric transmitter control code assigned to you by the IRS.

This field is required if you are creating a magnetic media file. Enter a name in this optional field. If the transmitter name and the company name are the same, you can leave this field blank. If the transmitter name is different from the company name, enter the transmitter name here. Click from the toolbar menu to create the magnetic media file. These changes are hard-coded and cannot be altered. The Description and Remarks section has already been programmed into the magnetic media file format.

Or, contact your tax advisor. Previewing file contents. To preview the contents of the file, open that file by using a text editor such as Notepad. You specified the location and name of the file in File in Generate Magnetic Media. Determining a Payer Name Control. Companies that the IRS approves for electronic filing of information typically receive a Package that contains their payer name control each December.

If your company is approved for electronic filing but did not receive a Package , you can determine an acceptable payer name control by using the following guidelines:. Naming Files Correctly. For more information about electronic file naming rules, see publications available through the IRS Website, www.

Q: When is electronic filing of vendor information mandatory, and when is it optional? A: It is always mandatory. Q: What versions of the form does the System support?

Q: Does the System support combined state and federal filing? A: No. Q: My organization has more than one internal company. Can I generate one file that contains the forms for all these companies? Year you are reporting. Prior Year Data Indicator 6 "P" will be entered here if reporting prior year data. Field is left justified and any unused positions will be blank Company Name The name of the company to be associated with the address where correspondence should be sent.

Contact Name Required. All alpha characters entered in the A record must be upper case. Payment Year Required. Payer Name Control The first four characters of the payer's name.

Replacement File Indicator 49 Required for replacement files only. First Payer Name Line Required. Second Payer Name Line If the Paying Agent indicator contains a "1", this field must contain the name of the paying agent. All alpha characters entered in the B record must be upper case. Year that you are reporting.

Blank Blank Payee City Required. Payee State Required. Description and Remarks. Prior Year Data Indicator. Transmitter's Control Code. Replacement Alpha Character. Foreign Entity Indicator. Transmitter Name Continuation. Company Name Continuation. Company Mailing Address. Total Number of Payees. Cartridge Tape File Indicator. Transmitter's Media Number. Record Sequence Number. Vendor Mailing Address. Vendor Contact Email Address. Vendor Foreign Entity Indicator.

Original File Indicator. Replacement File Indicator. Required for replacement files only. Second Payer Name Line.